ServicesDental answering serviceDental virtual assistantRevenue cycle managementInsurance verificationA/R recoveryPatient recallDentrix AscendOpen DentalDental codesResourcesBook a call
Dental billing services

Dental billing services that run inside your system.

Most dental billing companies pull your data into a platform of their own and hand back a monthly summary. We work inside the practice management system you already run, during your hours, on work you can watch happen.

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What we run

Five functions, handed over whole or in part

Each is repetitive, measurable, and always loses to whoever is standing at the front desk right now. You can hand over all five or start with one.

Dental answering serviceA dental answering service that books the appointment.Most answering services take a message. A bilingual team on your lines during your hours books the patient directly into your practice management system, using your scripts and your scheduling rules.Read more Revenue cycle managementOutsourced dental billing, worked daily.Submission, follow-up, denial rework and payment posting — handled every day inside your practice management system, not batched up at month end.Read more Insurance verificationVerified before they sit down.Eligibility, benefits, frequencies, history and remaining maximum — checked ahead of the appointment and entered in your system, so nobody is guessing at the chair.Read more A/R recoveryAging that actually goes down.Your aging report worked bucket by bucket, oldest and largest first — with the balance over ninety days reported to you weekly instead of discovered at year end.Read more Patient recallRecall that fills the schedule.Confirmation, recall, treatment-plan follow-up and reactivation, run as a production line — with every dial tied to the appointments it booked.Read more Dental virtual assistantA dental virtual assistant who works your hours.Many dental VA arrangements run opposite your clock, so your morning is their midnight and every question waits a day. Ours work live through the full US business day, inside your practice management system.Read more
What makes this different

Three things worth checking on any vendor

01We work in your system, not oursNo migration and no export. Your data stays where it is, your team keeps the tools they know, and there is no second ledger to reconcile. Ask any vendor whether their work lands in your PMS or in their platform — the answer changes what you are buying.
02The work is visible while it happensClaim status, call logs and aging move on a dashboard you can open yourself, not a PDF at month end. A vendor unwilling to show live status is asking for trust it has not yet earned.
03Your hours, not an overnight shiftThe team works live through the full US business day, so payers get called and your questions get answered inside your working day — rather than an overnight shift that hands back a queue and a summary each morning.
Before you choose anyone

Comparing dental billing companies

Almost every vendor can submit a clean claim. The differences show up in what happens to the claims that do not pay first time, and in what is quietly outside the scope you signed. Two guides, written to be useful even if you pick somebody else.

Buying guideWhat to look for in a dental billing companyScope, visibility and compliance — the questions that separate vendors once the sales call is over.Read PricingHow much do dental billing companies charge?The three pricing models, and which one quietly becomes your most expensive line item as you grow.Read
What do dental billing services actually cover?

It varies enough between vendors that the word alone tells you very little. At the narrow end it means submitting claims and posting payments. At the wide end it covers insurance verification before the appointment, claim submission, denial rework and appeals, aged A/R recovery, patient balances, and recall. We do the wide version, and the specific split is written into the scope rather than left to interpretation.

How much do dental billing services cost?

Three models dominate: a percentage of collections, a flat monthly fee, or hourly and dedicated staffing. We scope per practice rather than publishing a rate card, because payer mix and the size of the existing backlog move the number materially. What we will do on the first call is tell you the pricing model before quoting a figure, so you can compare like for like against other vendors.

Do we have to switch practice management systems?

No. We work inside the system you already run — Dentrix Ascend, Open Dental or another — rather than exporting your data into a platform of ours. There is no migration, nothing new for your in-office team to learn, and no second source of truth to reconcile at month end.

Is offshore dental billing HIPAA compliant?

It can be, and the location is not what decides it. What decides it is a signed Business Associate Agreement, encryption in transit and at rest, role-based access, audit logging on every record touched, and a vendor willing to show you those controls rather than assert them. Ask any vendor — including us — to evidence each one. Our Security and HIPAA page sets ours out in full.

How is this different from hiring a biller in-house?

Mostly coverage and continuity. One in-house biller is a single point of failure: holidays, illness and resignation all stop the work, and the vacancy between people is usually where the aging report grows fastest. A team absorbs that. Run the comparison against your fully loaded cost — salary, payroll taxes, benefits, PTO cover, software seats, training — not against the salary line alone.

Where is your team based?

Our business address is 24200 I-10 Unit 112, San Antonio, TX 78257. What matters more day to day is when the team works rather than where it sits: we work live through your business day, so claims get worked and payers get called during your hours instead of overnight. Arrangements running opposite your clock cannot do that, whatever the hourly rate.

Let's talk

Ready to stop losing money
at the front desk?

Tell us which locations you run and which system you're on. We'll show you exactly what we'd take over first.

Book a call
Let's talk

Ready to stop losing money
at the front desk?

Tell us which locations you run and which system you're on. We'll show you exactly what we'd take over first.

Book a call